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***
If this module takes you more than two hours, sign up for a one hour
on campus session***
MODULE
3: WORKING WITH EMAIL
Email
becomes a very important component of your distance program when you are
required to communicate with your instructors and your classmates.
As such, each student is required to have an email address. You
may have email as part of your ISP (Internet Service Provider) or you
may choose to use a free email service such as Hotmail.
Once
you have your email service, its all very easy. You create the message,
log onto the Internet, and send it. The message first goes to your
ISP’s mail server, which in turn sends it to the recipient’s mail server.
On the way your message may go through several servers, each reading the
domain name in order to route it to the appropriate server. The
message then remains in the recipient’s mail server until s/he requests
it by “checking the mail.”
Each
email address you send is made up of certain components that help route
it to the proper recipient:
To
be successful in an online course, you should be able to complete the
following email activities:
-
Open
attachments you receive within your messages.
-
Print
your messages (the computer you are using must be connected to a printer).
-
Send
replies to your messages.
-
Forward
messages to others.
-
Originate
new messages.
-
Add
attachments to messages.
-
Delete
messages.
There
are not assignments or exercises for this portion of the orientation.
The following information is provided as a means for you to familiarize
yourself with the email system. You may want to print this information
for future reference.
Email Basics
These are basic guidelines which apply to most computers.
Printing
your email messages and attachments
- If you are viewing
your email system through your Internet browser, use the Print
button to print messages just as you would print anything else from
the Internet.
- If the message
has an attachment, you will need to open the attachment before you can
print it.
Saving
email attachments
- All email programs
work differently and you will need to familiarize yourself with this
function. All email programs have "Help" files that cover
this topic.
Replying
to email messages
- While viewing a
message, select the Reply button.
- Another window
will appear in which the sender of the original message is now shown
as the recipient. The subject will be the same as the original message
(you may change it if you wish).
- The original message
should be contained in the body of your reply. (This is very important
so that the person you are sending your message to can have the original
message as a reference when reading your reply).
- There will be a
space for you to key in your message, but the original message will
also be contained within the new message.
- After typing your
message, select Send.
Forward
email message to others
- Open the message
you wish to forward.
- Select Forward.
- Enter the recipient's
name in the TO: field.
- Key in any message
you wish; select Send.
- The original message
you received will show up after any text you keyed. The recipient will
be able to see who sent the original message, the subject, date/time,
etc. *NOTE: Use caution when forwarding messages.
Beginning
new email messages
- From the tool bar,
select New Message.
- A window will appear
to enter the recipient's name, the subject, and the text of the message.
- After keying your
message, select Send.
Adding
attachments to email messages
- Create a new message
using the steps listed above.
- There is an attach
button within this window on the tool bar.
- After you click
the attach button, you will be directed to select the file you
want to attach. Follow the directions and click OK. You should see your
attached file on your new message.
- Select Send.
*** If you are getting frustrated please
contact Heather for a 1 hour
session on campus for help. *** online.courses@gotoltc.edu
or 1.888.GO
TO LTC, Ext. 1278. |
